> For the complete documentation index, see [llms.txt](https://docs.kc7cyber.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.kc7cyber.com/dashboard/managing-users.md).

# Manage Users

Three kinds of people live in your dashboard: **students** who play, **classroom managers** who run individual classrooms, and **administrators** who run the whole organization. Each is added in a different place, which this page walks through.

## Roles and Permissions

* **Administrator.** Full control of the dashboard: every classroom, game, student, setting, and the plan. You became one automatically when your dashboard was created. Administrators are managed in the dashboard's **Settings** tab.
* **Classroom Manager.** Admin powers inside assigned classrooms only, granted from each classroom's own settings. The right role for co-teachers and helpers who should run their room without seeing the rest of the organization.
* **Student.** Joins classrooms, plays games, and appears on rosters and leaderboards.

## The Students Tab

Your dashboard's **Students** tab lists everyone across all classrooms: username, email, account type, and registration date, with search and sorting for larger organizations. Classroom rosters are per-classroom views of this same population.

## Managed and Unmanaged Accounts

The account type column reflects the **Managed Accounts** policy. Ordinary students own their accounts and show as **Unmanaged**. If you turn on Managed Accounts (in **Settings**, under Policies), accounts created through your dashboard's portal from then on are managed by your administrators instead, which some schools and youth programs prefer.

## Add Students

Students join through a classroom, and the classroom's **Roster** tab holds all three doors:

* **Invite by email.** Paste addresses (one per line or comma-separated) and send. Invitations you've sent wait under **Pending invitations**.
* **Join link.** Share the classroom's link and students enroll themselves. A classroom with [invite-only enrollment](/dashboard/classrooms.md#classroom-settings) turned on blocks this door for anyone you haven't invited.
* **Add existing.** Enroll people who already have accounts in your dashboard.

Once in the classroom, students are registered automatically into every game that's visible to them; see [Join and Access](/dashboard/managing-games.md#join-and-access) for how game access works.

For removals, bulk password resets, and guest accounts, follow the **Open advanced management** link at the bottom of the Roster tab.

## Add an Administrator

In your dashboard's **Settings** tab, open **Administrators**. Type a username or email to search for an existing account, or paste a full email address and press Enter to invite someone who doesn't have an account yet. Their invitation sits under Pending Invitations until they accept, and the ✗ next to any listed administrator removes their access.

Grant this role sparingly. An administrator can do everything you can, so most organizations need only a small handful.

## Add a Classroom Manager

Open the classroom, go to its **Settings** tab, and choose **Classroom Managers**. Managers you add there get admin access to that classroom and nothing else. Assign the same person in several classrooms if their job spans them.

## Policies That Shape Accounts

Your dashboard's **Settings** tab has a **Policies** section with four toggles that apply to all users created through your dashboard. Changes save automatically.

| Policy                 | When it's on                                                                          |
| ---------------------- | ------------------------------------------------------------------------------------- |
| **Show User Profiles** | Accounts created through your dashboard have visible user profiles.                   |
| **Show Leaderboard**   | Your users appear on KC7's global leaderboard, beyond your own organization's boards. |
| **Show Help Links**    | Help and support links (like Discord) are visible to users inside your dashboard.     |
| **Managed Accounts**   | New accounts created through your portal are managed by your administrators.          |

Schools running younger students often turn the first two off and the last one on; adult programs usually leave the defaults.

## Transfer Ownership

Add the new owner as an administrator, and once they've accepted, they can remove your access. For formal documentation of a handover, email <code class="expression">space.vars.support\_email</code>.

## Common Issues

**An invited administrator can't get in.** Check Pending Invitations in Settings; the invite has to be accepted from their email before access exists.

**A student joined the wrong classroom.** Remove them through the roster's advanced management, then send them the right classroom's join link.

**A student shouldn't appear on the global leaderboard.** Turn off the **Show Leaderboard** policy, which controls global visibility for accounts created through your dashboard.

## Next Steps

* [Organize classrooms](/dashboard/classrooms.md)
* [Manage games and access](/dashboard/managing-games.md)
* [Track performance](/dashboard/analytics.md)


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