Manage Users
Add students, classroom managers, and administrators, and control the policies that shape accounts in your dashboard.
Three kinds of people live in your dashboard: students who play, classroom managers who run individual classrooms, and administrators who run the whole organization. Each is added in a different place, which this page walks through.
Roles and Permissions
Administrator. Full control of the dashboard: every classroom, game, student, setting, and the plan. You became one automatically when your dashboard was created. Administrators are managed in the dashboard's Settings tab.
Classroom Manager. Admin powers inside assigned classrooms only, granted from each classroom's own settings. The right role for co-teachers and helpers who should run their room without seeing the rest of the organization.
Student. Joins classrooms, plays games, and appears on rosters and leaderboards.
The Students Tab
Your dashboard's Students tab lists everyone across all classrooms: username, email, account type, and registration date, with search and sorting for larger organizations. Classroom rosters are per-classroom views of this same population.
Managed and Unmanaged Accounts
The account type column reflects the Managed Accounts policy. Ordinary students own their accounts and show as Unmanaged. If you turn on Managed Accounts (in Settings, under Policies), accounts created through your dashboard's portal from then on are managed by your administrators instead, which some schools and youth programs prefer.
Add Students
Students join through a classroom, and the classroom's Roster tab holds all three doors:
Invite by email. Paste addresses (one per line or comma-separated) and send. Invitations you've sent wait under Pending invitations.
Join link. Share the classroom's link and students enroll themselves. A classroom with invite-only enrollment turned on blocks this door for anyone you haven't invited.
Add existing. Enroll people who already have accounts in your dashboard.
Once in the classroom, students are registered automatically into every game that's visible to them; see Join and Access for how game access works.
For removals, bulk password resets, and guest accounts, follow the Open advanced management link at the bottom of the Roster tab.
Add an Administrator
In your dashboard's Settings tab, open Administrators. Type a username or email to search for an existing account, or paste a full email address and press Enter to invite someone who doesn't have an account yet. Their invitation sits under Pending Invitations until they accept, and the ✗ next to any listed administrator removes their access.
Grant this role sparingly. An administrator can do everything you can, so most organizations need only a small handful.
Add a Classroom Manager
Open the classroom, go to its Settings tab, and choose Classroom Managers. Managers you add there get admin access to that classroom and nothing else. Assign the same person in several classrooms if their job spans them.
Policies That Shape Accounts
Your dashboard's Settings tab has a Policies section with four toggles that apply to all users created through your dashboard. Changes save automatically.
Show User Profiles
Accounts created through your dashboard have visible user profiles.
Show Leaderboard
Your users appear on KC7's global leaderboard, beyond your own organization's boards.
Show Help Links
Help and support links (like Discord) are visible to users inside your dashboard.
Managed Accounts
New accounts created through your portal are managed by your administrators.
Schools running younger students often turn the first two off and the last one on; adult programs usually leave the defaults.
Transfer Ownership
Add the new owner as an administrator, and once they've accepted, they can remove your access. For formal documentation of a handover, email events@kc7cyber.com.
Common Issues
An invited administrator can't get in. Check Pending Invitations in Settings; the invite has to be accepted from their email before access exists.
A student joined the wrong classroom. Remove them through the roster's advanced management, then send them the right classroom's join link.
A student shouldn't appear on the global leaderboard. Turn off the Show Leaderboard policy, which controls global visibility for accounts created through your dashboard.
Next Steps
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