> For the complete documentation index, see [llms.txt](https://docs.kc7cyber.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.kc7cyber.com/event-resources/templates.md).

# Templates and materials

Reference templates for invitations, day-of materials, host scripts, checklists, and follow-ups. Copy, customize, and use.

## Jump to a section

<table data-view="cards"><thead><tr><th></th><th></th><th data-hidden data-card-target data-type="content-ref"></th></tr></thead><tbody><tr><td><strong>📧 Email templates</strong></td><td>Invitation, reminder, follow-up</td><td><a href="#email-templates">#email-templates</a></td></tr><tr><td><strong>📣 Announcement templates</strong></td><td>Social, newsletter, organization-wide</td><td><a href="#announcement-templates">#announcement-templates</a></td></tr><tr><td><strong>🗂️ Event materials</strong></td><td>Sign-in sheet, quick reference, certificate</td><td><a href="#event-materials">#event-materials</a></td></tr><tr><td><strong>🎤 Host scripts</strong></td><td>Opening, mid-event, closing wording</td><td><a href="#host-scripts">#host-scripts</a></td></tr><tr><td><strong>✅ Planning checklist</strong></td><td>Two weeks out through day-of</td><td><a href="#planning-checklist">#planning-checklist</a></td></tr><tr><td><strong>📝 Feedback forms</strong></td><td>Participant survey, host self-eval</td><td><a href="#feedback-forms">#feedback-forms</a></td></tr></tbody></table>

## Email templates

<details>

<summary>Invitation email (pre-event)</summary>

Send when announcing the event to your invitee list.

**Subject: You're invited to the \[Event Name] cybersecurity challenge**

```
Dear [Participant Name],

You're invited to a cybersecurity challenge using KC7,
a gamified platform for learning real investigation skills.

- Date: [Date]  |  Time: [Start - End]
- Location: [Physical location or "Virtual, link to follow"]
- Duration: about [90 minutes / 3 hours / etc.]

You'll investigate a cybersecurity incident in a fictional kingdom.
No technical experience required. Bring a laptop with a modern
browser (Chrome, Firefox, Safari, or Edge).

RSVP by [Date]. Questions? Contact [Your Name] at [Your Email].
```

</details>

<details>

<summary>Participant instructions (day before)</summary>

Send the day before the event with the link and prep steps.

**Subject: Tomorrow's KC7 event, here's everything you need**

```
Hi everyone,

Quick note ahead of tomorrow's KC7 cybersecurity challenge.

Game link: [Go Link]
Start time: [Time]
Location: [Location or virtual platform]

Before tomorrow:
1. Open the game link to make sure it loads.
2. Create your KC7 account if you haven't.
3. Update your browser if needed.
4. Charge your laptop if attending in person.

During the event:
- Brief introduction
- About [time] to work through the challenge
- Individual or teams of [number]
- Ask questions anytime

[Your Name]
```

</details>

<details>

<summary>Follow-up email (post-event)</summary>

Send within 24 hours of the event with results and next steps.

**Subject: Thanks for participating in \[Event Name]**

```
Congratulations on completing the KC7 cybersecurity challenge.

Final scoreboard: [Link or attached]

Your progress is saved — keep investigating at kc7cyber.com.

Share your experience: [Feedback form link]

[Your Name]
```

</details>

## Announcement templates

<details>

<summary>Social media post</summary>

Use on LinkedIn, X, Instagram, or Facebook to attract sign-ups.

```
🔍 Join us for a KC7 cybersecurity challenge.

Learn real investigation skills through an interactive game.
No experience needed.

📅 [Date]
⏰ [Time]
📍 [Location]
🎮 Free to participate

Register: [Link]

#Cybersecurity #KC7 #Learning #TechEducation #CyberChallenge
```

</details>

<details>

<summary>Newsletter blurb</summary>

Drop into a school, company, or community newsletter.

```
Upcoming: KC7 cybersecurity gaming event

Join us for an interactive KC7 competition where you'll
investigate a security incident in the Kingdom of Valdoria.

Beginner-friendly. No technical experience required.
Prizes for top performers.

[Register] [Learn more]
```

</details>

## Event materials

<details>

<summary>Participant sign-in sheet</summary>

Print and bring to in-person events.

```
KC7 event: [Event Name]
Date: _________ Location: _________

Name | Email | Organization | KC7 Username
-----+-------+--------------+--------------
     |       |              |
     |       |              |
     |       |              |
```

</details>

<details>

<summary>Quick reference card (print for participants)</summary>

Hand out so participants have the link and tips at their seat.

```
KC7 quick start

Game link: [Go Link]
Event code: [Code]

Getting started
1. Go to the game link.
2. Create an account or log in.
3. Read the scenario briefing.
4. Start investigating.

Tips
- Read carefully, details matter.
- Take notes as you investigate.
- Look for patterns in the data.
- Ask for hints if stuck.

Need help?
- Raise your hand in person.
- Use chat for virtual events.
- Ask your neighbor.
```

</details>

<details>

<summary>Certificate template</summary>

Fill in and print for participants who complete the challenge.

```
Certificate of completion

This certifies that

[Participant Name]

has completed the KC7 cybersecurity challenge
"A Scandal in Valdoria"

Demonstrating skills in:
- Digital investigation
- Log analysis
- Critical thinking
- Cyber threat detection

Date: _________
Event: _________
Host: _________
```

</details>

## Host scripts

<details>

<summary>Opening remarks (5 minutes)</summary>

Read or paraphrase at the start of the event.

```
Welcome to our KC7 cybersecurity challenge.

Today, you'll become cyber detectives investigating a security
incident in the Kingdom of Valdoria. If you've never done anything
like this before, that's fine. The game guides you through it.

You'll analyze evidence, look for patterns, and piece together what
happened. Like solving a digital mystery.

The game runs about 90 minutes. Don't stress about finishing.
Focus on learning and having fun. There's a live scoreboard if you
want to compete, but everyone learns at their own pace.

Your game link is [show or share]. Once you create your account
and log in, you can begin. If you get stuck, raise your hand or
use chat and I'll help.

Any questions before we start?
```

</details>

<details>

<summary>Mid-event encouragement (30 to 45 minutes in)</summary>

Use about a third of the way through to re-energize the room.

```
Nice progress on the scoreboard.

Reminders:
- There's no single path through the investigation.
- If you're stuck, try approaching the problem differently.
- Collaboration is allowed if you want to work with neighbors.
- This is about learning, not just points.

Keep going.
```

</details>

<details>

<summary>Closing remarks</summary>

Read at the wrap-up. For the full closing flow, see [Close your event](/after-the-event/after.md).

```
Congratulations on completing your first cybersecurity investigation.
Whether you finished or not, you practiced real skills that
professionals use every day.

[Share final scoreboard]
[Announce winners if applicable]

Your progress is saved. Keep going at kc7cyber.com.
Thank you.
```

</details>

## Planning checklist

For the full timeline with links to each step, see the [prep timeline](/planning/planning.md#full-prep-timeline).

## Feedback forms

<details>

<summary>Participant feedback survey</summary>

Send after the event to gather participant input.

```
1. How would you rate your overall experience? (1-5)

2. Was the difficulty level appropriate?
   [ ] Too easy [ ] Just right [ ] Too hard

3. What did you learn from this event?
   [Open response]

4. Would you participate in another KC7 event?
   [ ] Yes [ ] No [ ] Maybe

5. Would you recommend this to others?
   [ ] Yes [ ] No [ ] Maybe

6. What could we improve?
   [Open response]

7. Any other comments?
   [Open response]
```

</details>

<details>

<summary>Host self-evaluation</summary>

Fill out within a day or two of the event to capture lessons.

```
Event metrics
- Registered participants: ___
- Actual attendance: ___
- Completion rate: ___ %
- Average score: ___

What went well:
_________________

Challenges:
_________________

Improvements for next time:
_________________

Would I host again? [ ] Yes [ ] No
Why?
_________________
```

</details>


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