Virtual Events

Run a KC7 event over video

This covers what's different about running KC7 over video: platform, screen sharing, chat, breakout rooms, and remote troubleshooting. For the run-of-show and coaching that apply to any event, see Run event day and Support participants.

Before You Begin

You need an approved event, a video platform you can host on, and at least 10 Mbps upload. If you're still planning, start at Plan your event.

Pick a Platform

Zoom

Best for most events. Reliable screen sharing, breakout rooms, recording, polls, and a waiting room. Pre-create breakout rooms and enable co-hosts.

Microsoft Teams

Discord

Google Meet

Set up Before the Event

A week out, test the platform end-to-end: screen sharing, breakout rooms, recording, and co-host permissions. Run the KC7 intro page through once to confirm the videos play with audio. Confirm 10 Mbps upload and send calendar invites.

Thirty to sixty minutes before, join early and run through this:

• Test camera, mic, and screen-share quality

• Load the KC7 intro page; have the participant link ready to paste in chat

• Open the host dashboard on a second screen or device

• Enable the waiting room

• Co-hosts join, get permissions, and confirm roles

Share Your Screen Well

Share a specific tab or window, not your full screen. Close email and messaging apps. Enable "Share Computer Sound" before playing videos.

Phase	What to share
Intro	KC7 intro page, videos with audio, participant link
Investigation	Stop sharing so participants focus on their own screens
Wrap-up	Final scoreboard and next steps

Run It Online

The run-of-show is the same as any event (Run event day). Online, the differences are:

• Chat is your room. Pin the participant link the moment you open. Have a co-host watch chat while you present, and save the transcript at the end.

• Breakout rooms for teams or small-group help. Aim for 2 to 4 people, set a timer, and drop in to listen before interrupting.

• Energy takes more effort. "Zoom fatigue" is real. Use higher vocal energy, call on people by name, run quick polls, and schedule breaks. Watch chat and the scoreboard for who's gone quiet.

Troubleshoot Remotely

"I can't hear you." Check mute, test speakers, try headphones, rejoin.

"You're breaking up." If others hear you fine, it's on their end (have them turn off video). If not, check your connection and drop your own video.

"I can't see the screen." Confirm you're sharing, and have them maximize the share or exit speaker view.

"I got kicked out." Re-post the link in chat. If your connection drops, a co-host keeps things running while you rejoin.

Platform quirks: Zoom breakout rooms must be enabled in account settings beforehand, Teams external guests need access enabled, and Discord issues usually trace to device settings or role permissions.

Record the Session (Optional)

Announce recording and get any consent your jurisdiction requires before you start.

Record the intro, key announcements, and wrap-up, and pause during investigation. Useful for absent registrants and promo clips.

Hybrid Events

Hybrid is hard. Unless you must, run separate in-person and virtual events for a better experience on both sides.

Related Pages

Run event day

The day-of guide.

Run in person

Run on site instead.