Organize classrooms
Create, customize, and organize classrooms inside your tenant.
Classrooms group games and participants inside your tenant. Use them to separate courses, departments, cohorts, or terms. Each classroom has its own roster, games, settings, and analytics.
This page is for tenant managers and classroom managers.
Before you start
You need Tenant Manager access to create or delete classrooms.
Classroom Managers can edit assigned classrooms but can't create new ones.
Starter tier allows up to 10 classrooms. To raise the limit, email events@kc7cyber.com.
Create a classroom
In the tenant dashboard, click Add classroom.
Enter a classroom name. The name must be unique within your tenant.
Add an optional description. Members will see it.
Click Create.
You'll land on the new classroom's page. The name and description can be edited later.
Customize the appearance
In the Class details tab you can set:
Thumbnail
400x300 PNG or JPG
Classroom listings
Banner
1200x300 PNG or JPG
Top of the classroom page
Primary color
Brand color
Throughout the participant view
Useful when you run several classrooms at once and want to tell them apart at a glance. Skip it if branding doesn't matter to you.
Tag and link classrooms
Tags. Add tags to filter and search classrooms. Common groupings: department, skill level, term, program type.
External IDs. Link a classroom to an LMS course ID or student information system record for integrations.
Pick an organization strategy
Most tenants organize classrooms along one or two dimensions. Pick the one that matches how you actually run programs.
By time period
Fall 2024, Spring 2025, Summer 2025
Schools and seasonal programs
By audience
Beginner, Intermediate, Advanced
Multi-level training
By department
Engineering, Sales, Executive
Corporate training
By program type
Weekly course, Summer intensive, Competitions
Mixed-format programs
Hybrid
Fall 2024 - Beginner, Fall 2024 - Advanced
Large programs that need cohort tracking
Configure access
Open the classroom's settings tab to control how people get in.
Join link and password
Each classroom has a join URL and a password. Participants need both to enroll themselves. Share through email, your LMS, or a handout.
If credentials get over-shared, regenerate them. The old combination stops working immediately. Regenerating between enrollment periods is a reasonable routine.
Visibility
Public
KC7 catalog and direct link
Open educational resources
Unlisted
Direct link only
Internal training you don't want discoverable
Private
Manual enrollment only
Confidential training
Enrollment period
Set a start and end date to open and close enrollment automatically. After the deadline the classroom locks to new members even if they have valid credentials. Helpful for fixed-cohort programs where everyone should start together.
Set defaults for new content
In the same settings tab you can set defaults that apply to new games and new members.
Game defaults. Auto-assign behavior, default visibility, standard scoring.
Participant defaults. Default role, welcome email, initial permissions.
Manage at scale
Copy a classroom
Duplicate the structure and games without participant data. Useful for recurring terms.
Archive a classroom
Mark a classroom inactive while preserving all data and analytics. Reactivate later if you need to.
Delete a classroom
Deleting a classroom permanently removes it. Participant data stays in any exports you've already taken, but the classroom itself is gone. Export data before deleting.
Naming
Use descriptive names that include time period, audience, and program. The platform will let you name a classroom anything, but vague names hurt later when you have ten of them.
2024 Fall - Intro to Cybersecurity
My Class
Corporate Training - Q1 2025
Test 123
Match management to size
Bigger classrooms need different management.
1 to 30
Single instructor, individual communication, real-time monitoring
30 to 100
Add an assistant, lean on structured channels and analytics
100+
Multiple managers, automated tooling, tiered support
Troubleshooting
Participants can't find the classroom. Verify the join link, check visibility, confirm the enrollment period is open, and make sure the password was communicated correctly.
Wrong participants enrolled. Check whether the join link was shared too broadly. Remove incorrect participants and regenerate the link.
Classroom Manager can't access features. Confirm the role assignment, check the classroom is the one they're assigned to, and confirm the change has propagated. Have them log out and back in.
Next steps
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