What is a Tenant?

The simple answer: A tenant is your organization's permanent account in the KC7 system. It's the container that holds all your games, classrooms, participants, and data. You got one automatically when your first event was approved.

The Metaphor That Makes It Click

Think of KC7 like a school district:

• The KC7 Platform = The whole school district

• Your Tenant = Your specific school building

• Your Classrooms = Actual classrooms in your building

• Your Games = Individual lessons or activities you run

When you requested your first event, you weren't just booking a room for one class - we built you an entire school. You can fill it with one classroom or twenty. You can run one event or build a year-long program. The building is yours to use however makes sense.

What Your Tenant Includes

Your tenant comes with everything you need to run and manage KC7 events:

Organizational Identity

• Unique tenant name and ID

• Branding options (logos, colors, themes)

• Custom domain support (for advanced setups)

• Your organization's data isolated from others

Management Capabilities

• Create unlimited classrooms to organize different groups

• Add unlimited games within those classrooms

• Invite co-hosts with different permission levels

• Manage participants across all your programs

• Access analytics for all your events

Data & History

• All event results preserved

• Participant progress tracked over time

• Historical analytics to see trends

• Export capabilities for your records

Who Has Access to Your Tenant?

Tenant Managers (you, initially):

• Full administrative access

• Can create/delete classrooms

• Can manage all users

• Can view all analytics

• Can invite other managers

Classroom Managers (if you add them):

• Manage specific classrooms only

• Can create/manage games in their classrooms

• Can view analytics for their classrooms

• Cannot access other classrooms

Participants:

• No tenant access

• Only see the games they're enrolled in

• Play through game interface only

Single Event vs Multi-Event Usage

Single Event Hosts

You might run one event and never log into your tenant dashboard again. That's completely fine. Your tenant exists as a safety net:

• Your event data is preserved

• Participants can access the game link

• You can export results anytime

• If you change your mind later, everything's ready

Multi-Event Hosts

Once you run 2-3 events, you'll probably start using tenant features:

• Create a second game without requesting approval again

• Organize different groups in separate classrooms

• Track which participants are returning

• See how your events are improving

Program Builders

After several months, some hosts discover they're running a full program:

• Multiple classrooms for different audiences

• Regular schedules (weekly, monthly, quarterly)

• Co-instructors helping manage

• Long-term participant development tracking

Your tenant scales with whatever approach you choose.

Where is Your Tenant?

Your tenant dashboard is accessible through the link in your event approval email. The URL typically looks like:

https://kc7cyber.com/dashboard/[your-tenant-name]

You can also access it by:

1. Going to kc7cyber.com

2. Logging in with your account

3. Clicking your tenant name in the navigation

Tenant Lifecycle

Creation: Automatic when your first event is approved Maintenance: No ongoing costs or requirements Growth: Add resources as needed Data retention: Indefinitely (unless you request deletion) Cancellation: Contact us if you want to close your tenant

Common Questions

Do I pay for my tenant separately from events?

No. Your tenant is provided at no additional cost. Some event formats may have associated costs, but the tenant platform itself is included.

Can I have multiple tenants?

Most organizations have one tenant with multiple classrooms. If you represent separate organizations, contact us about additional tenants.

What if I don't want to use the tenant features?

That's fine! You can run events without ever exploring the advanced features. The platform adapts to your usage level.

Can I transfer my tenant to someone else?

Yes. You can invite someone as a Tenant Manager and then remove yourself, effectively transferring ownership. Contact [email protected] for assistance.

What happens to my tenant if I stop using KC7?

Your tenant and all data remain accessible indefinitely. There's no expiration or cancellation unless you specifically request it.

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Next Steps

Tenant vs Events

Understand the relationship →

Explore Your Dashboard

See what you can do →

Add Your First Game

Run another event →

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Back to Tenant Overview